Medical Staff/Executive AssistantÂ atÂ AdventHealth Winter Park - FT/Day
Location: Winter Park, Florida
Internal Number: 21038850
YOU ARE REQUIRED TO SUBMIT A RESUME WITH YOUR APPLICATION!
Medical Staff/Executive Assistant at AdventHealth Winter Park at AdventHealth Winter Park
Location Address: 201 NORTH LAKEMONT AVENUE, Winter Park, 32792
Top Reasons to work at AdventHealth - Winter Park
Winter Park Memorial Hospital has continuously served the residents of Winter Park and its surrounding communities for more than 50 years
Chartered in 1951, the hospital has grown from the visionary efforts of a handful of Winter Park residents and community leaders, to a 307-bed acute care facility that is a model of community health and wellness
Over the years the hospital has continually expanded to meet the needs of the community, adding an upscale obstetrics and Level II Neonatal Intensive Care Unit at The Dr. P. Phillips Baby Place, cancer care at the AdventHealth Cancer Institute, Winter Park, and state-of-the-art surgery, recovery and rehabilitation at the AdventHealth Orthopedic Institute
We offer great benefits with immediate Health Insurance coverage
Career growth and advancement potential
Work Hours/Shift: Full Time / Day
You Will Be Responsible For:
Demonstrates AdventHealth’s core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork
Meeting Management – Coordinates the Campus medical staff master calendar and circulates on campus and to the system Medical Staff Office. Provides total management in conjunction with the chair, of meetings including scheduling, conference room reservation, food, tele-video conferencing, agenda preparation, and is knowledgeable on agenda items and able to participate. Is responsible for the minutes and records conclusions and recommendations succinctly and accurately to substantiate actions taken. Posts meeting minutes to Sharepoint within seven business days. Maintains and protects the confidential records of proceedings which may be required in subsequent internal investigations and/or external legal disputes. Forwards recommendations and follow-up, submission of all minutes to System Medical Staff Office.
Key meetings include but not limited to:
Campus Leadership Committee, Section Meetings, Ad Hoc Committees, Special Committees and Investigative Committees
Manages Campus Code of Conduct (COC) process. Receives all reports and processes according to the Medical Staff Code of Conduct Policy MSP#101 maintaining confidently of this highly sensitive committee. Responsible for the scheduling of this Committee, including guiding the Chief of Staff in meetings. Submits COC report with the Campus disposition and all related correspondence and documentation to System Code of Conduct Committee.
Maintains up to date knowledge regarding the Medical Staff Bylaws, Organizational Policy, Credentialing Policy, Allied Health Policy, Peer Review Policy and General Rules and Regulations. Serves as a knowledgeable resource. Educates Campus medical staff leaders, hospital personnel and administrators as necessary and/or requested.
Conducts Medical Staff Required Campus Orientation for all new physician and Allied Health Applicants. Reviews required materials from the orientation manual and completes orientation check list and survey with each candidate. Assists with appointments for Mask fit testing and hospital badge as applicable.
Responsible for convening the Annual Campus Nominating Committee by required date set in the Medical Staff Bylaws. Submits names to the System Office and completes nomination reports to be mailed to eligible voting members for each election year.
What You Will Need:
EDUCATION AND EXPERIENCE REQUIRED:
Bachelor’s degree in Business orOffice Administration, OR related field; OR Minimum three years’ experience in a healthcare environment
Experience in meeting management and minutes recording
Strong organizational skills.
Intermediate level computer knowledge, including proficiency in Microsoft Word Excel, and Outlook.
Comprehend and speak English fluently and ability in transcription
Proficiency in medical terminology
Certified Professional Medical Staff Management credential
Medical staff services office experience
Experience with credentialing software
Manages a variety of Medical Staff meetings and projects, including the independent performance of a wide range of complex administrative assistant duties and a multitude of office procedures in support of the Campus Officers of the medical staff at the campus location. Serves as a liaison between Campus medical staff members and Campus Officers, centralized medical staff services, other hospital departments, and administration to provide outstanding customer service and accepting responsibility to build and maintain relationships that are equally respectful to all.
At AdventHealth, Extending the Healing Ministry of Christ is our mission. It calls us to be His hands and feet in helping people feel whole. Our story is one of hope — one that strives to heal and restore the body, mind and spirit. Our more than 80,000 skilled and compassionate caregivers in hospitals, physician practices, outpatient clinics, urgent care centers, skilled nursing facilities, home health agencies and hospice centers are committed to providing individualized, wholistic care.